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Incident Management Handbook
1.8 work-period

Prep for Planning Meeting - Work Period

Coordinator

Planning Section Chief (PSC)

Participants

Operations Section Chief (OSC), Logistics Section Chief (LSC), Resource Unit Leader (RESL), Situation Unit Leader (SITL), Environmental Unit Leader (ENVL), Documentation Unit Leader (DOCL) and Safety Officer (SOFR)

Purpose

  1. Work period after Tactics Meeting to complete preparation of the Incident Action Plan for the next operational period including all Form 204 Work Assignment Lists and support plans and documents.
  2. PSC ensures material, information, resources, etc., used or discussed in Planning Meeting are ready for presentation during the meeting.

When

After the Tactics Meeting and prior to the Planning Meeting

Duration

1 to 2 hours (as required)

Critical Work Activities

  1. Review Form 204 Assignment Lists to identify potential safety and environmental issues and determine associated mitigation measures (SOFR/ENVL)
  2. Ensure appropriate forms and plans are up-to-date (PSC)
  3. Review Form 215 Operational Planning Worksheet to ensure alignment with Form 204 Assignment List(s)
  4. Identify tactical resources/additional support resources needed for next operational period and order required resources (RESL/LSC)
  5. Complete final drafts of Incident Action Plan support plans and documents.
  6. Create Form 204 Assignment Lists for tactical activities identified on the Form 215 Operational Planning Worksheet (OSC/PSC/RESL)
  7. Update Form 233 Open Action Tracker (DOCL)
  8. Updated Situation Map & Common Operating Picture if available (SITL)
Tactics, Meeting, Prep for, Planning, Planning, Meeting, Prep for Tactics, Operational, Period, IAP Prep &, Approval, Command &, General Staff, Briefing/Mtg, Understanding, the Situation, (ongoing), Operations, Briefing, Command, Objectives, Meeting, Implement New IAP & Assess, Progress

Documents to Prepare/Update

  • Form 202 Incident Objectives (PSC)
  • Draft Form 204s Assignment List (OPS/RESL)
  • Form 209 Incident Status Summary (SITL)
  • Form 206 Medical & Form 208 Site Safety Plan (SOFR)
  • Form 232 Resources at Risk (PSC)
  • Form 230 Daily Meeting Schedule (PSC)
  • Form 203 Org. List or Form 207 Org. Chart (RESL)
  • Form 205 Comms Plan & Form 220 Air Ops. (LOG/OPS)
  • Form 233 Open Action Tracker (PSC)
  • Form 234 Work Analysis Matrix (OPS)
  • Form 215 OPS/PLNG Worksheet (RESL)
  • Form 215 A&E (SOFR/ENVL)
Handbook Pages93
PartB — Incident Management
Section1.8 Prep for Planning Meeting
Typework period