Documentation Unit Leader

Responsibilities

Organization

Checklist 0/18

• Review common and leadership responsibilities.
• Receive an initial briefing from the PSC.
• Set up work area; establish filing area; begin organization of incident files.
• Review records for accuracy and completeness; inform appropriate units of errors or omissions.
• In consultation with the Legal Officer, PSC, and established policies develop a documentation plan to include archival of all incident specific information data as defined in the Information Plan.
• Ensure PSC is up-to-date on Documentation Unit status; ensure unit staff are briefed on current and future activities.
• Coordinate with the Communications Unit Leader (COML) to ensure electronically stored information meets legal documentation and archival requirements. To the greatest extent possible, the data archive should be readily recoverable and searchable.
• Ensure appropriate level of documentation storage is maintained based on the level of classification of the information being stored.
• Establish duplication service; respond to requests.
• Develop and communicate documentation protocols to the Incident Management Team (IMT).
• File all official forms and reports.
• Develop an information management and access plan in coordination with the Liaison Officer (LOFR) and appropriate legal representatives, as directed.
• Provide incident documentation as requested.
• Participate in the planning cycle meetings and briefings and prepare Form 231 Meeting Summary for each one as directed. Use DOCL or Scribe if available.
• Coordinate with the PSC to maintain the Form 233 Open Action Tracker during the planning cycle meetings.
• Prepare and submit documentation to parties directed by IC/UC and legal, as required.
• Organize files for submitting final incident documentation package.
• Maintain Form 214a Individual Log.

Forms to Complete

Meetings to Attend