IAP Preparation Guidance - IAP Listing

Form

Section

Prepared By

Information From

Status

1. IAP Cover Sheet

Planning

Planning Section Chief & Situation Unit

Command

Required

Purpose: The Incident Action Plan (IAP) Cover Sheet documents the signature approval by Unified Command to implement the Incident Action Plan and may serve as a table of contents for the Incident Action Plan.

2. General Incident Report

Field or Initial IC

First Person Notified or Situation Unit

Field & Initial IC

Optional

Purpose: The Incident Report provides the Incident Commander (and the Command & General Staff assuming command of the incident) with basic information regarding the incident situation and conditions from the field.

3. Weather Report

Planning

Environmental Unit & Situation Unit

Field & SITL

Required

Purpose: The Weather Report form provides the Incident Commander (the Command & General Staff assuming command of the incident) with basic information regarding current incident specific weather conditions, forecast for the next twenty-four (24) and forty-eight (48) hour period.

4. Incident Map

Planning

Situation Unit Leader/GIS Specialist

Ops & Logistics

Required

Purpose: The Incident Map can be a map or trajectory showing the location of the incident & pertinent incident information depicting the situation.

5. Resource Summary

Logistics & Planning

Resource Unit Leader, OSC, & LSC

Operations

Optional

Purpose: Resource Summary listing of all resources dedicated to the incident which includes the name of supplier providing the resource, resource type (e.g. fire truck, boom, skimmer), description (e.g. size, name, capacity), quantity or amount of resource(s), area of operation (e.g. staging area, division, group, task force), status of each resource (e.g. Standby, En-route with Estimated time of arrival, At Staging, Assigned, & Out of Service).

6. Form 202 Incident Objectives

Command

Incident Commander/Unified Command

Planning & Ops

Required

Purpose: The Incident Objectives Form describes the basic incident strategy, control objectives, and safety considerations for use during the next operational period.

7. Form 203 Organization

Planning

Resource Unit Leader

All Sections

Required

Assignment List

Purpose: The Organization Assignment List provides IMS personnel with information on the units that are currently activated and the names of personnel staffing each position/unit.

8. Form 204 Assignment List

Planning & Operations Operations Staff & Resource Unit Leader

Field

Required

Purpose: The Assignment List(s) is used to inform Operations Section personnel of Incident assignments. Once the Incident Command & General Staff agree to the assignments, the assignment information is given to the appropriate Units/Divisions/Groups.

Form

Section

Prepared By

Information From

Status

9. Form 205 Communications Plan

Logistics

Communications Unit Leader

Ops & Planning

Required

Purpose: The Communications Plan provides information on all phone & radio frequency assignments for each operational period in one location.

10. Form 206 Medical Plan

Command or Logistics

Safety Officer or Medical Unit Leader

Field & SOFR or Medical Unit Leader

Required

Purpose: The Medical Plan provides information on incident medical aid stations, transportation services, hospitals and medical emergency procedures.

11. Form 207 Organization Chart

Planning

Resource Unit Leader

All Sections

Required

Purpose: The Organization Chart provides IMS personnel with information on the units that are currently activated and the names of personnel staffing each position/unit.

12. Form 208 Site Safety Plan

Command

Safety Officer or IH Specialist

Ops & Planning

Optional

Purpose: The Site Safety Plan is a site-specific document required by regulations. The Form 208 Site Safety Plan, at minimum addresses, includes, or contains the following elements: health and safety hazard analysis for each site task or operation, comprehensive operations work plan, personnel training requirements, PPE selection criteria, site-specific medical monitoring requirements, air monitoring plan, site control measures, confined space entry procedures (if needed), pre-entry briefings (tailgate meetings), pre-operations commencement health and safety briefings for all incident participants, and quality assurance of Form 208 Site Safety Plan effectiveness.

13. Form 209 Incident Status Summary

RESL & Operations

Situation Unit Leader

All Personnel

N/A

Purpose: The Incident Status Summary serves the following purposes: Used by Situation Unit personnel for posting information on Status Boards. When duplicated and provided to Command Staff members, it provides them with basic information for use in planning for the next operational period. It provides information to the Public Information Officer for preparation of media releases. It summarizes incident information for local and off-site coordination centers.

14. Decontamination Plan

Planning

Demobilization Unit

Operations & UC

Optional

Purpose: The Decontamination Plan provides the procedures and resources needed to decontaminate personnel and response equipment.

15. Waste Management or Disposal Plan

Operations & Planning

Disposal Group & Environmental Unit

Operations & UC

Optional

Purpose: The Waste Management/Disposal Plan provides the procedures and resources needed for disposal of spilled material and other waste generated from the incident.

Form	Section	Prepared By	Information From	Status
16. Form 220 Air Operations Summary	Operations	Operations/Air Ops Branch Director & Logistics Section Chief	Command, Planning & Logistics	Optional
Purpose: This form provides Air Operations Unit with the number, type, location and specific assignments of helicopters and fixed-wing aircraft.
17. Form 223 General Safety Message	Command	Safety Officer & Incident Commander	Operations & Planning	Optional
Purpose: This form provides a general Safety Message to include in the Incident Action Plan.
18. Demobilization Plan	Planning	Demobilization Unit	Operations & Unified Command	Optional
Purpose: The Demobilization Plan provides the procedures and required approval process to release resources during an incident.
19. Form 230 Daily Meeting Schedule	Planning	Planning Section Chief & Situation Unit Leader	Command & Operations	N/A
Purpose: The Daily Meeting Schedule is use to record daily scheduled meeting activities, for information purposes.
20. Form 232 Resources at Risk	Planning	Environmental Unit Leader & Situation Unit Leader	Scientific Support Coordinator RAR	Optional
Purpose: The Resources At Risk Summary is used to record and identify details of the Situation Unit including Technical Specialist activity. It also serves as the Environmental Operations Plan which lists and prioritizes the protection of environmentally sensitive and socioeconomic areas during a response.
21. Traffic Plan	Logistics	Logistics Section Chief and/or Security	Operations, Planning, & Safety	Optional

Purpose: The Traffic Plan provides guidance for managing vehicle and/or vessel traffic during a response.