Finance Section Chief — IMH Navigator

Responsibilities

The Finance Section Chief (FSC) is responsible for all financial, administrative and cost analysis aspects of the incident and for supervising members of the Finance Section. The FSC may have Deputy FSCs, who may be from the same organization or from an assisting agency. The Deputy FSC must have the same qualifications as the person for whom they work, as they must be ready to take over that position at any time.

Organization

Org chart coming soon

Checklist 0/32

Review common and leadership responsibilities.
Receive briefing from Incident Commander/Unified Command (IC/UC).
Participate in incident planning cycle meetings and briefings as required.
Ensure the financial recording software is open and access to the accounting line is established for the incident.
Ensure that all funding obligation documents initiated at the incident are properly prepared and completed.
Review operational plans and provide alternatives where financially appropriate.
Prepare contracts with vendors or contractors as requested by Logistics.
Manage all financial aspects of the incident.
Identify all funding sources and ceilings for the response operation.
Provide financial and cost analysis information as requested.
Gather pertinent information from briefings with responsible agencies.
Develop operating plan for Finance Section; fill supply/support needs.
Determine the need to set up and operate an incident commissary.
Meet with Assisting/Cooperating Agency Representatives (AREP), as needed.
Maintain daily contact with agency/organization management on Finance matters as required.
Coordinate with the Resource Unit Leader (RESL) to ensure all personnel time records are accurately completed.
Transmit information to home agencies and organizations according to policy.
Brief organization administrative personnel on all incident-related financial issues needing attention or follow-up prior to leaving incident.
Receive and implement applicable portions of the incident Demobilization Plan.
Participate in Business Management Meeting with the Logistics Section Chief (LSC).
Actively manage incident funds, differentiating between the various funding sources used to carry out response activities.
Ensure the reconciliation of financial management systems is performed in accordance with IC/UC guidance.
Adhere to IC/UC policies and procedures.
Conduct Finance Section status meetings, as required.
Provide financial and administrative input to demobilization plan.
Assess & ensure the adequacy of financial internal controls at the incident site.
Assure that cost tracking services are provided prior to the arrival of a third party cost monitoring service group.
Assess staffing requirements and provide on-site management of third party monitoring services.
Serve as financial point of contact for costs incurred at site.
Ensure that all personnel time records are accurately completed.
Develop recommended list of section resources to be demobilized and initial recommendation for release when appropriate.
Maintain Form 214a Individual Log and forward to Documentation Unit Leader (DOCL) for disposition.

Forms to Complete

Finance Operating Guidelines

Prepare finance guidelines

Form 214a Individual Log

Document events/activities

Meetings to Attend

Initial Response & AssessmentIncident Brief Form 201Initial Command MeetingTactics Meeting Planning Meeting Operations BriefingImplement New IAP & Assess Progress

Handbook Pages	218–219 (2 pages)
Part	B — Incident Management
Section	7.2 Finance Section Chief (FSC)
Type	role